Software License Agreements generally have two major components: (1) a License Agreement granting the licensee the right to use the software and (2) a Maintenance and Support Agreement for a specified period after the software goes live.
| Step | Tools | |
|---|---|---|
| 1 | Collect and inventory
4 Confirm that all documents related to the license and maintenance of software have been collected and inventoried, including Enterprise Software Initiative materials |
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| 2 | Review and compare
4 Review the license and maintenance agreements proposed by the vendors on the short list against the SW License and Maintenance Review Checklist |
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| 3 | Summarize Key Negotiating Items
4 After review has been completed, create a summary of the key items that you wish to negotiate with the vendor. |
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| 4 | Legal review
4 Share the results of your review and your list of negotiating requests with legal counsel before discussing with the vendor. Request edits or additional requests from legal counsel. |
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| 5 | Negotiate and close issues
4 Meet with decision maker at software vendor to discuss your requested changes and come to closure of final issues. |
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Software License and Maintenance Agreement Review Checklist