The use of a formal Request for Proposal (RFP) document helps clearly articulate the buyer's needs and helps organize the vendor's proposal with the factors that matter most to the buyer.
| Step | Tools | |
|---|---|---|
| 1 | Develop RFP
4 Compile RFP utilizing materials developed to date and developing new content required in RFP Development Guide. |
|
| 2 | Obtain Sign-off of RFP
4 Present RFP documentation to appropriate authority for review and approval to publish/issue the RFP to candidate bidders. |
|
| 3 | Send RFP
4 Mail RFP to initial bidder list |
|
| 4 | Conduct Bidder Conference
4 Conduct a meeting with solicited Software Vendors to clarify, answer questions and, if necessary, amend the RFP. |
|
| 5 | Questions & Follow-up
4 Field any additional questions and follow up as needed to close any issues. |
|
| 6 | Develop Vendor Presentation Materials
4 Develop demo scripts, if using, meeting agenda and interview questions |
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