Implementation | Transition/Cutover
Plan for production cutover:
- Prepare detailed cutover plan.
- Prepare help desk strategy.
- Train end users.
- Assure production readiness.
- Evaluate deliverables according to acceptance criteria.
- Secure appropriate approvals and signoffs.
| Step | Tools | |
|---|---|---|
| 1 | Manage the project
4 Manage the plan, issues, risks, status meetings, status reporting, change control and acceptance sign-offs using templates provided and adapted from Preparation phase. |
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| 2 | Secure sign-offs
4 As completed, secure sign-off of key deliverables using adapted acceptance form from Preparation phase. |
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| 3 | Manage the project teams
4 Assure all team leads and members understand and are properly completing their assigned tasks for the Transition/Cutover phase. |
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| 4 | Drive project to business case
4 Assure project is in sync with business case and the program architecture. |
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| 5 | Maintain project status
4 Hold regular project status and steering committee meetings, and document status and minutes using adapted templates from Preparation phase. |
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| 6 | Prepare help desk
4 Prepare help desk and communicate process to end users. |
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| 7 | Prepare Cutover Plan
4 Prepare cutover plan in detail and communicate to appropriate resources. |
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| 8 | Prepare Customer Plan
4 Prepare detailed customer plan. |
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| 9 | Train end users
4 Train end users. |
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| 10 | Assure readiness
4 Assure readiness to go live, secure software vendor review of system and follow up as necessary. |
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| 11 | Assess project risks
4 Manage and monitor project risks. |
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| 12 | Defense Information Technology Security Certification and Accreditation (DITSCAP) Phase 3
4 Initiate DITSCAP Phase 3 activities. |
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| 13 | Assure Transition/Cutover is complete
4 Validate all tasks for Transition/Cutover phase are complete and appropriate sign-offs are secured. |
Process for Gathering and Reporting Lessons Learned
Integration Testing: Log and Metrics
Organizational Change Management (OCM): The Defense Logistics Enterprise: Transforming Organizations in the Information Era
Cutover Plan (Sample)
End User Education and Training: Sample ToolsDo you have a question about the EI Toolkit? Contact us!